The holidays hit fast in the construction world. Projects are rushing toward end-of-year deadlines, office teams are short-staffed, and job sites are either racing to finish pours before the freeze or shutting down for the season. In the middle of it all, one missed voicemail or outdated auto-reply can sour a relationship that took months to build.
So here it is: your "Holiday Tech Manners Guide" for construction companies in Salt Lake City. Because the last thing your field team or partners need is confusion caused by bad tech etiquette.
Update Your Online Hours (Before a Sub or Vendor Shows Up Angry)
Imagine a subcontractor shows up for a delivery based on your outdated Google Business hours, only to find a locked gate and no one on-site. That’s not just frustrating—it creates unnecessary delays and damages trust.
Here’s where to update your hours:
- Google Business Profile (priority #1)
- Procore company directory or vendor portal
- Website banner with clear holiday closures
- Yelp, Facebook, and other listed business profiles
Sample message: "Happy Holidays! Our offices and job sites will be closed from Dec. 24 through Jan. 1. We'll be back in action Monday, Jan. 2. Thanks for a great year on-site!"
Set Human Out-Of-Office Replies (That Sound Like Real People Work Here)
Your project team might be off the clock for a few days, but communication shouldn’t disappear entirely. A clear and courteous out-of-office email keeps everyone aligned.
Sample out-of-office message:
"Thanks for reaching out. Our team is off from Dec. 24 to Jan. 1 for the holiday break. We’ll respond promptly after we return. For urgent project updates, please contact our office line at (XXX) XXX-XXXX."
Keep It Professional (No Oversharing In Your OOO Replies)
It might be tempting to say you’re off snowboarding in Park City or duck hunting in Cache Valley, but your clients and vendors don’t need that level of detail. In fact, it could be a security risk.
Stick to dates, response timelines, and who to contact for emergencies. Save the personal details for internal chats or your team holiday lunch.
Test Your Phone System Before It Embarrasses You
Voicemail greetings and call routing often get overlooked. Before you close up shop, dial your own number. You might be surprised how many construction companies still have a "summer hours" message live in December.
Sample holiday voicemail:
"You’ve reached [Company Name]. We’re currently closed for the holidays and will reopen Monday, Jan. 2. Leave a message or press 1 for urgent field support. Happy Holidays and thank you for a great year!"
Communicate Deadlines For Materials, Pay Apps, and RFIs
In construction, missed communication around dates causes real problems. If your team handles deliveries, procurement, or subcontractor pay apps, make sure the deadlines are posted and understood well before Christmas.
Email reminders, client updates, and vendor notices go a long way toward setting expectations and reducing year-end frustration.
The Bottom Line: Tech Etiquette Builds Trust on the Jobsite
At Qual IT, we believe that IT support for Salt Lake City construction companies isn’t just about firewalls and file servers. It’s also about creating smoother workflows and better communication—especially during high-pressure times like the holidays.
These simple etiquette steps don’t just prevent headaches. They show that your firm runs a tight ship, respects its partners, and knows how to keep projects moving (even when the office is closed).
Want help making sure your systems, phone lines, and field communications are buttoned up before holiday break?
Click here to book your free network assessment.
Because reliable IT services for Salt Lake City construction firms should help you finish strong this season—not get blindsided by tech missteps.
